Contact Us:BAECVet@Gmail.com | (510) 829-2632

2018 Welcome Packet

Welcome! to BAE Pre-Vet Program.

We are thrilled that your student will be joining our program this summer.

Inside this packet, you’ll find answers to most of your questions and a guide for preparing you and your student for what promises to be an extraordinary experience.

BAE Pre-Vet Program mentors and I are proud of the program we’ve designed, and we feel confident that your student will have a summer not soon forgotten: a summer full of fun, challenges, laughter, and lasting friendships—all with a veterinary medicine focus! We place tremendous value on the relationships that are formed among our students, mentors, and families. Our pledge to you and  your student is to provide an enriching, diverse, and encouraging environment, where safety comes first.

BAE Pre-Vet Program has hired the professional charter services of Durham School Services to transport students by bus to and from the workshops at UC Davis, Peninsula Equine Medical Center, Stanford University Red Barn Equestrian Center, Oakland Zoo Veterinary Hospital and Sherman Ranch.

BAE Pre-Vet Program, assumes no responsibility for lost or stolen items, and students are solely responsible for their belongings at camp, at off-site workshops, and on buses. If belongings are left on a bus after the bus departs BAE Stables and students wish to keep the items, parents must retrieve them at the Durham School Services bus lot in San Carlos and make arrangements with the bus company to do so.

Workshop addresses and schedule 

(all mentors, activities and workshops are subject to change)
M-Th 9am-3pm. Fri- 9-12pm.
Pick up and drop off is always at BAE Stables-295 Pine Creek Road, Walnut Creek.
 
June 25 & 29 Student spend the entire day at BAE Stables.
June 26, 27 & 28 students travel as a group by bus to off site locations. If your student is running late they are welcome to meet us at the off site location. Please notify Shanna Gage Lai, Program Director at 510.829.2632 if you are running late and will miss the bus. Bus leaving from BAE Stables will leave promptly at 9am, so please be on time.
June 25 Monday
BAE Stables with Jamie Textor, DVM
Veterinary Hospital Technician (small animal and livestock workshop)
Cal Poly Pre-Vet Track, Cal Poly Foaling Program
Ann Ramsey, expert mentor
June 26 Tuesday
Jamie Textor, UC Davis Veterinary Medical Teaching Hospital,
June 27 Wednesday
Oakland Zoo Veterinary Hospital, 9777 Golf Links Rd, Oakland.
Sherman Ranch (equine reproduction workshop), 7500 Camino Tassajara, Pleasanton.
June 28 Thursday
Peninsula Equine Medical Center, 100 Ansel Lane, Menlo Park.
Stanford University Red Barn, 100 Electioneer Rd, Stanford.
June 29 Friday
BAE Stables with Jamie Textor, DVM
Exotic Animal Workshop
12:00 pm dismissal
All students: What to wear & what to bring (besides your brightest smile!)
[Students must dress appropriately for an active, outdoor program]
Minimum $100 spending money for souvenirs and special purchases at off-site workshops
•• Closed-toed shoes or boots everyday
•• Hat, sunscreen and sunglasses (optional, but encouraged)
•• Bathing suit, towel, and flip-flops (residential students)
•• Refillable, leak proof water bottle
•• Lunch & snacks (commuters)*; snacks (residential students)**
•• Spiral bound notebook, pens, pencils
• • Backpack
•• Camera (optional)
*Commuters: BYO lunch & snacks
Vet Camp does not provide a lunch or snacks for commuter students, so please send a water bottle, a healthy
lunch, and enough snacks to keep your student energized for the day. Lunches and snacks must fit into your
student’s backpack; backpacks will stay on the bus during workshops; snack time will be designated in both
the morning and the afternoon.
**Residential students: BYO snacks
Vet Camp provides three meals per day with evening dessert, but residential students must bring their own
snacks. We suggest two or more snacks per day, such as granola bars, fruit rollups, and nuts—satisfying, but
not messy. Your student’s water bottle and snacks, along with camp-provided lunch, must fit into your
student’s backpack; backpacks will stay on the bus during workshops; snack time will be designated in both
the morning and the afternoon.
All students: What not to bring to workshops & activities
•• Weapons
•• Alcohol or drugs
Cell phone use
If your student owns a cell phone, we ask that you not allow them to bring the phone to camp workshops or  activities. Cell phones are distractions, and discussions by phone take away from the camp experience. If your student must bring a cell phone to camp, the phone must be kept off during the camp day and may only be used with the camp director’s permission.
Please do not call your student’s cell phone during the camp day. Parents can reach Camp Director Shanna Gage Lai on her cell phone at all times. Please text or leave voice message at 510-829-2632. We are able to reach your student within a few minutes.
Residential students: Suggested packing list
Please do not over pack—try to fit all belongings into one suitcase.
•• Jeans
• T-shirts
•• Shorts
•• Sweatshirt
•• Undergarments and socks
•• Sleep attire
••1 pair of comfortable walking shoes
•• 1 pair of boots for working around horses in the barn
•• Toiletries/shower products & items
•——–• Toothbrush and toothpaste
•——–• Body soap and shampoo/deodorant/feminine needs for girls
•——–• Hair brush/pony tail holders.
•——–• 2 bath towels
•——–• 1 wash cloth
•• Pillow, sleeping bag, sleeping pad (twin size sleeping pads, sleeping mats, or camp pads are placed
• under sleeping bag and used for cushioning the surface on the ground—we recommend a self-
• inflating sleeping pad)
•• Two or more snacks per day (granola bars, fruit rolls, nuts—satisfying, but not messy)
• Optional:
•• Cell phones, iPods and video games (and all power cords and chargers), as well as books, games, and
•card games to use and play with only during residential free time
•• Medications (prescription and/or over-the-counter) in original containers with printed parental
•instructions (parents must notify BAE Pre-Vet Program of any medications that students are bringing and
•taking during camp; parents must specify if student is able to administer medication herself, or if she
•needs the daily assistance of the Camp Director)
Students will have ten minutes to call their parents each evening before bedtime. If your student brings her own cell phone, please include all power cords and chargers to charge the phone. Phones will be used only during free time for residential students each night. Phones will not be with students during the day at camp.
Parents can reach Camp Director Shanna Gage Lai at all times at 510-829-2632
Residential students reside at the BAE Pre-Vet Clubhouse and sleep slumber-party style. Lights out at 10:00pm. Program counselors will supervise and stay in the clubhouse with the students overnight, every night.
If flying into or out of SFO or Oakland Airport, we recommend Lyft or Uber Transportation for airport pickup and drop off to and from BAE Pre-Vet Program, 295 Pine Creek Road, Walnut Creek, CA 94598.
BAE Pre-Vet Program Rules & Code of Behavior
BAE Pre-Vet Program is meant to be fun, educational, and safe. To make the camp experience enjoyable and safe for everyone, it is important for each participant to follow Vet Camp rules and exhibit responsible behavior at all times while on camp and workshop property, in classrooms, and on buses.
Physical violence or bullying toward another student or staff member will result in immediate dismissal from the camp program. Any violation of the following rules may result in disciplinary action, which includes sending the student home at the family’s expense. BAE Pre-Vet Program fees are non-refundable if a student is sent home for disciplinary reasons.
Students and their parents/guardians must read the following rules together and then send an e-mail message to Program Director Shanna Gage Lai, baecvet@gmail.com, confirming that they understand the behavior expected and the rules to be followed at BAE Pre-Vet Program with student’s name and parent/guardian’s name.
•• Student will cooperate with staff and follow instructions as given by staff and mentors at all times.
•• Students will stay with assigned groups and mentors at all times.
•• Students will use appropriate voice levels in classrooms, on buses, and around animals.
•• Students will listen quietly while staff and mentors are talking.
•• Students will respect other students, staff, equipment, and facilities.
•• Students will treat all other students with respect—no name-calling, teasing, or disrespect of other students or staff.
•• Students will keep their hands to themselves—no hitting, pushing, or shoving of other students.
•• Students will respect BAE Pre-Vet Program buildings, objects, and natural environment at all times.
•——–• Nothing is to be  taken, broken, or harmed in any way.
•• Students will respect workshop/classroom buildings, objects, and natural environment at all times.
•• Students will stay in program areas with adults.
•• Students will wash hands before and after handling animals.
•• Students will wear closed-toed shoes and socks at all times outdoors (no sandals, Crocs, or flip flops, except when specified for water activities).
•• Students will wear seat belts and remain seated while in the chartered bus.
Examples of unacceptable behavior that may result in dismissal include, but are not limited to:
•• Refusing to follow behavior guidelines or camp rules; refusing to participate in activities or cooperate with staff
•• Disrupting a program; leaving a program without permission
•• Stealing, vandalizing, or damaging property (personal or camp property)
•• Any action that could threaten or pose a direct threat to the physical/emotional safety of the student, other students, staff, or program animals
•• Fighting, biting, teasing, or bullying other students or staff; using profanity or obscenities
•• Use of illicit drugs, alcohol or tobacco; possession of a weapon; sexual conduct of any kind
•• Possession of a controlled substance, unless under the prescription of a doctor
Parents/Guardians—Failure to follow Vet Camp rules may result in the following:
•• The BAE Director will make a call to the parent/guardian regarding the student’s failure to follow the rules and there will be a discussion regarding the misbehavior and what is expected of the student.
•• After one warning/talk with the parent/guardian regarding misbehavior, further misbehavior may result in immediate dismissal of the student from the camp—without refund and at the family’s expense.
•• Upon dismissal from the BAE Pre-Vet Program, the parent/guardian must immediately retrieve the student, who will be removed from the other students and will be in the care of staff management.
Signing in, signing out, absences, late arrivals, early pick-ups
•• A parent, guardian, or authorized adult must sign in your student when dropping off and sign out your student when picking up if under 16 years of age.
•• Students who drive themselves to camp do not need a parent or guardian to sign them in or out.
•• Only parents, guardians, and authorized adults identified on the camper’s registration form will be allowed to pick up students; parents, guardians, and authorized adults must be prepared to show identification.
•• All arrangements outside this norm must be made through the BAE office at baecvet@gmail.com or 510.829.2632 prior to your student’s dismissal.
•• If your student is going to be absent, arriving late, or being picked up early, it is extremely important that you notify the camp office in order for us to accurately account for all of our campers and to make the necessary arrangements. Please e-mail all student absences, late arrivals, early pick-ups, or special requests to the BAE office at baecvet@gmail.com, or call the camp office at 510.829.2632.
•• Do not give messages to counselors or mentors. Feel free to leave a voicemail message at 510.829.2632 if we are away from the office.
Thank you for choosing BAE Pre-Vet Program for your student. We know that there are countless options for young people regarding summer classes, workshops, and activities. We value your support and appreciate your choice of BAE Pre-Vet Camp.
We strive to ensure that our students and parents feel that BAE Pre-Vet Program is their summer camp, and thus welcome your thoughts, feedback, and ideas at anytime during the summer. If concerns or issues surface during your  student’s camp experience, please notify us immediately. We are never too busy to listen. Our goal is to create a memorable summer camp experience for our students and their families.
From all of us at BAE Pre-Vet Program, we wish you and your family an extraordinary summer!
Happy trails!
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Shanna Gage Lai, Program Director
BAE Pre-Vet Program
510-829-2632

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