Welcome! to BAE Pre-Vet Program.
Welcome incoming BAE Pre-Vet Program students!
We are thrilled that you will be joining our program this summer.
Inside this welcome packet, you will find answers to most of your questions and a guide for preparing for what promises to be an extraordinary experience. BAE Pre-Vet Camp mentors are proud of the program that has been prepared and are confident that you will have a summer not soon forgotten: a summer full of fun, challenges, laughter, and lasting friendships—all with a veterinary medicine focus! We place tremendous value on the relationships that are formed among our students, mentors, and families. Our pledge to you is to provide an enriching, diverse, and encouraging environment (where safety comes first).
July 27 Royal Veterinary College, University of London
BAE Pre-Vet Camp has hired professional charter services to transport students as a group to and from the workshops at UC Davis, Peninsula Equine Medical Center, Stanford University Red Barn Equestrian Center, UC Berkeley and Sherman Ranch. BAE Pre-Vet Camp assumes no responsibility for lost or stolen items, students are solely responsible for their belongings at camp, as well as at off-site workshop location.
All students: What to wear & what to bring (besides your brightest smile!)
[Students must dress appropriately for an active, outdoor program]
$100 spending money for souvenirs and special purchases at off-site workshops is suggested, however optional.
Closed-toed shoes or boots every day
Hat, sunscreen, and sunglasses (optional, but encouraged)
Refillable, leak-proof water bottle
Lunch & snacks (commuters); snacks (residential students)
Spiral bound notebook, pens, pencils
All students are prohibited from bringing:
Alcohol or drugs
Commuters: BYO lunch & snacks
Vet Camp does not provide lunch or snacks for commuter students. Please send a water bottle, healthy lunch and enough snacks to keep your student energized for the day.
Residential students: BYO snacks
Vet Camp provides three meals per day with evening dessert. However, residential students must bring their own snacks. We suggest two or more snacks per day, such as granola bars, fruit roll-ups, and nuts—satisfying, but not messy.
Student’s water bottle, snacks, and lunch must fit into
the student’s backpack. Backpacks will stay on the bus during workshops. Snack time will be designated in both the morning and the afternoon.
If a student must bring a cell phone to camp, the phone must be kept off during the camp day and may only be used with the camp director’s permission. Parents, please do not text or call your student’s cell phone during the camp day. Parents can reach Camp Director, Shanna Gage Lai on her cell phone at all times. Please text or leave a voice message at 510-829-2632. Residential students will contact their parents each evening after dinner.
Residential students: Suggested packing list
Please do not over pack—try to fit all belongings into one suitcase or duffel bag.
Undergarments and socks
One pair of comfortable walking shoes
One pair of boots for working around horses and livestock in the barn
Toiletries/shower products & items
Toothbrush and toothpaste
Body soap and shampoo/deodorant/feminine needs for girls
Two bath towels/one washcloth
Phone charger if needed
Students, camp counselors, as well as the program director reside at the BAE Club House (165 Pine Creek Road, Walnut Creek, California) which is located a short walk up the road from BAE Stables (295 Pine Creek Road, Walnut Creek, California). Sleeping arrangements are in sleeping bags: slumber party style, in the Great Room (young men and women living in separate areas). Lights out at 10:00 PM. Three or more program counselors will provide supervision and reside in the Clubhouse with the students overnight, every night.
Students enjoy exploring a delicious variety of culinary options (dietary preferences accommodated). Resident Program Assistants provide guidance, lead social activities, and enforce program policies.
Pillow, sleeping bag, sleeping pad (twin size sleeping pads, sleeping mats, or camp pads are placed under the sleeping bag and used for cushioning the surface on the ground—we recommend a self-inflating sleeping pad)
Two or more snacks per day (granola bars, fruit rolls, etc.—satisfying, but not messy)
Medications (prescription and over-the-counter) in original containers with printed instructions. Parents must notify BAE Pre-Vet Camp, Program Director Shanna Gage Lai before June 24th, 2019 of any medications that students are bringing and taking during camp. Parents must specify if the student can administer medication themselves, or if the student requires daily assistance of the Program Director)
Students and their parents/guardians must read the following rules together and then send an e-mail message to Program Director Shanna Gage Lai, email@example.com, confirming that they understand the behavior expected and the rules to be followed at BAE Pre-Vet Camp with student’s and parent/guardian’s names and e-signatures.
BAE Pre-Vet Camp Rules & Code of Behavior
BAE Pre-Vet Camp is meant to be fun, educational, and safe. To make the camp experience enjoyable and safe for everyone, it is crucial for each participant to follow Vet Camp rules and exhibit responsible behavior at all times while on camp and workshop property, in classrooms, and on buses.
Physical violence or bullying toward another student or staff member will result in immediate dismissal from the camp program. Any violation of the following rules may result in disciplinary action, which includes sending the student home at the family’s expense. BAE Pre-Vet Camp fees are non-refundable if a student is sent home for disciplinary reasons.
The student will cooperate with staff and follow instructions as given by staff and mentors at all times.
Students will stay with assigned groups and mentors at all times.
Students will use appropriate voice levels in classrooms, on buses, and around animals.
Students will listen quietly while staff and mentors are talking.
Students will respect other students, faculty, equipment, and facilities.
Students will treat all other students with respect—no name-calling, teasing, or disrespect of other students or staff.
Students will keep their hands to themselves—no hitting, pushing, or shoving of other students.
Students will respect BAE Pre-Vet Camp buildings, objects, and natural environment at all times.
Nothing is to be taken, broken, or harmed in any way.
Students will respect workshop/classroom buildings, objects, and the natural environment at all times.
Students will stay in program areas with adults.
Students will wash their hands before and after handling animals.
Students will wear closed-toed shoes and socks at all times outdoors (no sandals, Crocs, or flip flops, except —when specified for residential student activities).
Students will wear seat belts and remain seated while on the chartered bus.
Examples of unacceptable behavior that may result in dismissal include, but are not limited to:
Refusing to follow behavior guidelines or camp rules; refusing to participate in activities or cooperate with staff
Disrupting a program; leaving a program without permission
Stealing, vandalizing, or damaging property (personal or camp property)
Any action that could threaten or pose a direct threat to the physical/emotional safety of the student, other students, staff, or program animals
Fighting, biting, teasing, or bullying other students or staff; using profanity or obscenities
Use of illicit drugs, alcohol or tobacco; possession of a weapon; sexual conduct of any kind
Possession of a controlled substance, unless under the prescription of a doctor
Parents/Guardians—Failure to follow Vet Camp rules may result in the following:
The BAE Director will make a call to the parent/guardian regarding the student’s failure to follow the rules, and there will be a discussion regarding the misbehavior and what is expected of the student.
After one warning/talk with the parent/guardian regarding misconduct, further misbehavior may result in immediate dismissal of the student from the camp—without refund and at the family’s expense.
Upon expulsion from the BAE Pre-Vet Camp, the parent/guardian must immediately retrieve the student, who will be removed from the other students and will be in the care of staff management or police if necessary.
Signing in, signing out, absences, late arrivals, early pick-ups:
A parent, guardian, or authorized adult must sign in your student when dropping off and sign out your student when picking up if under 16 years of age.
Students who drive themselves to camp do not need a parent or guardian to sign them in or out.
Only parents, guardians, and authorized adults identified on the camper’s registration form will be allowed to pick up students; parents, guardians, and authorized adults must be prepared to show identification.
All arrangements outside this norm must be made through the BAE office at firstname.lastname@example.org or 510.829.2632 before your student’s dismissal.
If your student is going to be absent, arriving late, or being picked up early, it is imperative that you notify the camp office for staff to accurately account for all of our campers and to make the necessary arrangements. Please e-mail all student absences, late arrivals, early pick-ups, or special requests to the BAE office at email@example.com, or text the camp office at 510.829.2632.
Please do not give messages to counselors or mentors. For all urgent communication needs, text Shanna at 510.829.2632 or email firstname.lastname@example.org.
Thank you for choosing BAE Pre-Vet Camp for your student. We know that there are countless options for young people regarding summer programs, workshops, and activities. We value your support and appreciate your choice of BAE Pre-Vet Camp.
We strive to ensure that our students and parents feel that BAE Pre-Vet Program is their summer camp and thus welcome your thoughts, feedback, and ideas. If concerns or issues surface during your student’s camp experience, please notify us immediately. We are never too busy to listen. Our goal is to create a memorable summer camp experience for our students and their families. From all of us at BAE Pre-Vet Camp, we wish you and your family an extraordinary summer!
Shanna Gage Lai, Program Director
BAE Pre-Vet Camp