2018 Welcome Package

Daily drop off & pick up

Bay Area Equine Vet Camp

295 Pine Creek Road, Walnut Creek, CA 94598


Welcome incoming 2018 Bay Area Equine Vet Camp students!

We are thrilled that your student will be joining our program this summer. Are you ready for camp? We bet your student is! Inside this packet, you’ll find answers to most of your questions and a guide for preparing you and your student for what promises to be an extraordinary experience. BAE Vet Camp mentors and I are proud of the program we’ve designed, and we feel confident that your student will have a summer not soon forgotten: a summer full of fun, challenges, laughter, and lasting friendships—all with an equine focus! We place tremendous value on the relationships that are formed among our campers, mentors, and camp families. Our pledge to you and your student is to provide an enriching, diverse, and encouraging environment, where safety comes first.

If flying into or out of SFO or Oakland Airport, we recommend Black Tie Transportation, www.blacktietrans.com, or Uber Transportation, www.uber.com, for airport pickup and drop off to and from Bay Area Equine Vet Camp, 295 Pine Creek Road, Walnut Creek, CA 94598.

Sunday 6/25-Accommodations are available 6/25/18 Sunday afternoon ( early check-in at 12pm is $250 per student) and Friday evening checking out 7/1/18 Saturday (late check- out $250 per student). Please purchase the residential early check in and or late check out package on our store page online at www.baeclub.org

Please notify camp director, Shanna Gage Lai via email at baecvet@gmail.com your students ETA and departure

Please arrive on time on (DATE TBA), the bus leaves promptly at 9am and will not wait for late students. If your student misses the bus, they are welcome to meet us at the workshop. Workshop addresses are listed below. Please notify Shanna Gage Lai 510-829-2632 so she can arrange for your student to meet up with the group.

Workshop addresses

Peninsula Equine Medical Center, 100 Ansel Lane, Menlo Park, CA

Stanford University Red Barn Equestrian Center, 100 Electioneer Road, Stanford, CA

Sherman Ranch, with the mentor Jill Sherman

University of California, Davis One Shields Avenue Davis, CA

[Campers must dress appropriately for an active, outdoor program]

  • • Closed-toed shoes or boots everyday

  • • Long-sleeved denim shirt or sweatshirt

  • • Long pants (preferably jeans)

  • • Baseball cap

  • • Sunscreen everyday (waterproof recommended) and sunglasses (optional, but encouraged)

  • • Bathing suit, towel, and flip-flops (for water games)

  • • Refillable, leak proof water bottle

  • • Lunch & snacks (commuters)*; snacks (residential students)**

  • • Yoga pants and mat

  • • Spiral bound notebook, pens, pencils, and a pack of colored pencils (for science lab work) •Minimum $100 spending money for souvenirs and special purchases at off-site workshops

  • • Backpack

  • • Watch

  • • Camera (optional)

Commuters: BYO lunch & snacks

Vet Camp does not provide a lunch or snacks for commuter students, so please send a water bottle, a healthy lunch, and enough snacks to keep your student energized for the day. Lunches and snacks must fit into your student’s backpack; backpacks will stay on the bus during workshops; snack time will be designated in both the morning and the afternoon.

Residential students: BYO snacks

Vet Camp provides three meals per day with evening dessert, but residential students must bring their own snacks. We suggest two or more snacks per day, such as granola bars, fruit rollups, and nuts—satisfying, but not messy. Your student’s water bottle and snacks, along with camp- provided lunch, must fit into your student’s backpack; backpacks will stay on the bus during workshops; snack time will be designated in both the morning and the afternoon.

All students: What not to bring to workshops & activities Pets or other animals, Weapons, Alcohol or drugs

Cell phone use

Please do not call your student’s cell phone during the camp day. Parents can reach Camp Director Shanna Gage Lai at all times at 510-829-2632. Do not give messages to counselors or mentors.

Residential students: Suggested packing list

Please do not over pack—try to fit all belongings into one suitcase.

  • • Jeans

  • • Yoga pants

  • • T-shirts

  • • Shorts

  • • Sweatshirt

  • • Undergarments and socks

  • • Sleep attire

  • • One casual outfit for eating out

  • • 1 pair of tennis shoes or comfortable walking shoes

  • • 1 pair of boots for working around horses in the barn

  • • Toiletries/shower products & items

  • ——–• Toothbrush and toothpaste

  • ——–• Body soap and shampoo/deodorant/feminine needs for girls

  • ——–• Hair brush/pony tail holders.

  • ——–• 2 bath towels

  • ——–• 1 wash cloth

  • • Contacts/glasses if needed

  • • Pillow, sleeping bag, sleeping pad (twin size sleeping pads, sleeping mats, or camp pads are placed under sleeping bag and used for cushioning the surface on the ground—we recommend a self-inflating sleeping pad)

  • • Two or more snacks per day (granola bars, fruit rolls, nuts—satisfying, but not messy)

  • Optional:

  • Books, games, card games

  • • Mini clip-on light for evening reading

  • • Medications (prescription and/or over-the-counter) in original containers with printed parental

  • instructions (parents must notify BAE Vet Camp of any medications that students are bringing and student must be able to administer medication.

  • • Address list for postcards & appropriate postage stamps

Students will have ten minutes to call their parents each evening before bedtime. They may use BAE Vet Camp’s phone or their own cell phone. Phones will be used only during free time for residential students each night. Residential students will sleep in the Bay Area Equine Vet Camp clubhouse dorm slumber-party style. The clubhouse dorm includes a restroom. Lights out at 10:00pm. Students are required to roll up their sleeping bags and mats each morning and put all of their belongings in their suitcases so housekeeping can clean. Camp counselors will supervise and stay in the dorm with the students overnight, every night.

BAE Vet Camp Rules & Code of Behavior

BAE Vet Camp is meant to be fun, educational, and safe. To make the camp experience enjoyable and safe for everyone, it is important for each participant to follow Vet Camp rules and exhibit responsible behavior at all times while on camp and workshop property, in classrooms, and on buses.

Physical violence or bullying toward another student or staff member will result in immediate dismissal from the camp program. Any violation of the following rules may result in disciplinary

action, which includes sending the student home at the family’s expense. Vet Camp fees are non- refundable if a student is sent home for disciplinary reasons.

  • • Student will cooperate with staff and follow instructions as given by staff and mentors at all times.

  • • Students will stay with assigned groups and mentors at all times.

  • • Students will use appropriate voice levels in classrooms, on buses, and around animals.

  • • Students will listen quietly while staff and mentors are talking.

  • • Students will respect other students, staff, equipment, and facilities.

  • • Students will treat all other students with respect—no name-calling, teasing, or disrespect of other students or staff.

  • • Students will keep their hands to themselves—no hitting, pushing, or shoving of other students.

  • • Students will respect BAE Vet Camp buildings, objects, and natural environment at all times.

  • • Nothing is to be taken, broken, or harmed in any way.

  • • Students will respect workshop/classroom buildings, objects, and natural environment at all times.

  • • Students will stay in program areas with adults.

  • • Students will wash hands before and after handling animals.

  • • Students will not bring radios, iPods, video gaming systems, or electronics to camp.

  • • Students will wear closed-toed shoes and socks at all times outdoors (no sandals, Crocs, or flip flops, except when specified for water activities).

  • • Students will wear seat belts and remain seated while in the chartered bus.

    Examples of unacceptable behavior that may result in dismissal include, but are not limited to:

  • • Refusing to follow behavior guidelines or camp rules; refusing to participate in activities or cooperate with staff

  • • Disrupting a program; leaving a program without permission

  • • Stealing, vandalizing, or damaging property (personal or camp property)

  • • Any action that could threaten or pose a direct threat to the physical/emotional safety of the student, other students, staff, or program animals

  • • Fighting, biting, teasing, or bullying other students or staff; using profanity or obscenities

  • • Use of illicit drugs, alcohol or tobacco; possession of a weapon; sexual conduct of any kind

  • • Possession of a controlled substance, unless under the prescription of a doctor

    Parents/Guardians—Failure to follow Vet Camp rules may result in the following:

  • • The BAE Vet Camp Director will make a call to the parent/guardian regarding the student’s failure to follow the rules and there will be a discussion regarding the misbehavior and what is expected of the student.

  • • After one warning/talk with the parent/guardian regarding misbehavior, further misbehavior may result in immediate dismissal of the student from the camp—without refund and at the family’s expense.

  • • Upon dismissal from the BAE Vet Camp, the parent/guardian must immediately retrieve the student, who will be removed from the other students and will be in the care of staff management.

    Signing in, signing out, absences, late arrivals, early pick-ups

  • • A parent, guardian, or authorized adult must sign in your student when dropping off and sign out your student when picking up.

  • • Students who drive themselves to camp do not need a parent or guardian to sign them in or out.

  • • Only parents, guardians, and authorized adults identified on the camper’s registration form will be allowed to pick up students; parents, guardians, and authorized adults must be prepared to show identification.

  • • All arrangements outside this norm must be made through the BAE Vet Camp office at baecvet@gmail.com prior to your student’s dismissal.

  • • If your student is going to be absent, arriving late, or being picked up early, it is extremely important that you notify the camp office in order for us to accurately account for all of our students and to make the necessary arrangements. Please e-mail all student absences, late arrivals, early pick-ups, or special requests to the BAE Vet Camp office at baecvet@gmail.com, or call/text the camp office at 510-829-2632.

  • • Thank you for choosing Bay Area Equine Vet Camp for your student. We know that there are countless options for young people regarding summer classes, workshops, and activities. We value your support and appreciate your choice of BAE Vet Camp.

And remember, BAE Vet Camp has a robust referral program! Registrants are asked, “How did you hear about BAE Vet Camp?” If a student says she heard about Vet Camp because of your student, your student will earn $200 toward her Vet Camp costs.

We strive to ensure that our students and parents feel that BAE Vet Camp is their summer camp, and thus welcome your thoughts, feedback, and ideas at anytime during the summer. If concerns or issues surface during your student’s camp experience, please notify us immediately. We are never too busy to listen. Our goal is to create a memorable summer camp experience for our students and their families.

From all of us at Bay Area Equine Vet Camp, we wish you and your family an extraordinary summer!


See you at BAE Vet Camp! Happy trails!

Shanna Gage Lai, Camp Director Bay Area Equine Vet Camp baecvet@gmail.com